Registration

Registrations of authors of accepted papers or people who would like to attend the conference will be done online through a registration platform offered by EasyConferences. Participants may pay instantly using their credit card (VISA/MASTERCARD), or they may choose to pay through the bank. A one-stop-shop software is used for the whole registration process.

Registration Guidelines for the Conference

1. Paper Submission and Final Registration Deadline: All authors must register and complete payment by April 11, 2025, to ensure their paper is included in the conference program.
2. One Paper per Presenter: Each accepted paper requires a separate registration.
3. FMARC follows the “one paper, one presenting author” rule. This means an author can only present one paper. However, a presenting author can be listed as a non-presenting co-author on additional papers in the conference.
4. Registration inclusions: The registration fee covers access to all conference sessions, conference materials, daily coffee breaks and lunches, a welcome cocktail, and the conference dinner.
5. By registering, authors agree to:
   • Have their paper published online on the conference website.
   • Serve as discussants for other papers in the program if required.
6. Non-presenting authors: Individuals wishing to attend the conference without presenting a paper, or those interested in serving as discussants or session chairs, must register and pay the relevant fee by the final registration deadline.
7. Student registration: Students eligible for a discounted fee must provide a signed letter of support from their Department Head or Doctoral Program Director. This letter should be on the institution’s letterhead and sent to conf2025@fmarc.eu.
8. Privacy Notice: Please be aware that photographs and video recordings will be taken throughout the FMARC meetings. By registering for or attending the conference, you consent to your image and personal data being shared with FMARC and used for publication on the conference website, social media platforms, and in promotional materials, both online and in print.

Cancellation and Refund Policy

We recognize that unexpected events may impact your plans to attend the conference after registration. To accommodate such situations, we offer the following options:

1. Substitute delegates: If you are unable to attend, you may appoint a substitute delegate (such as a co-author) to participate in your stead at no additional cost, provided this is arranged before the conference begins.
2. Refund policy: In the event that substitution is not feasible and a refund is necessary, the following conditions apply:
   • Full refund with deduction: Cancellations made on or before April 18, 2025, will be eligible for a refund, minus a €100 fee for general administration and services.
   • Partial refund: For cancellations on or before May 9, 2025, 50% of the registration fee will be retained, and the remainder refunded.
   • No refund: Unfortunately, we cannot offer refunds for cancellations made after May 10, 2025.